Console Operator Staffing Assessment


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Background

User Centered Design Services has developed a methodology that truly measures the operator’s workload. This method is broad-based, fact-centered, highly objective, immune from the bias of daily problems, and comparable across the plant and across the industry.

The method is based on a three part model which includes Equipment Complexity, Interaction Complexity, and DCS Complexity.

The first model is Equipment Complexity. The console operator workload is impacted by the type and complexity of the equipment being operated. A highly dynamic reaction process is much more difficult to operate than a slow moving tank farm. To account for these variations, we assign a score to different types of process equipment. A simple pump or heat exchanger has a low score while reactors and complex distillation columns have high scores. For each unit we develop an equipment model and determine a score.

The second model is Interaction Complexity. The unit performance, and consequently the console operator workload, is significantly influenced by upstream and downstream units. A unit that has upstream and downstream tankage, and has stable utilities is much easier to operate than one that has hot feeds, sends products to downstream units, and is highly dependent on dynamic utility systems. To accurately measure the relative complexity of operating a given unit, we consider the number and type of interactions it has with the rest of the facility. We assign a score to each significant input, output and utility for each unit. This score is weighted to account for how dynamic the stream is, and how significant an impact it has on the operation of the unit. Streams between units under the control of a single console operator are set to zero, since the console operator has full knowledge and control of these interactions.

The third model is DCS Complexity. The DCS system extrinsic complexity (as measured by its observable behaviors and database examination) also has a significant impact on operator workload. Poor DCS performance often contributes to plant incidents, although it is not always recognized. This effect can come from poor alarm management, poor graphic design (Human Computer Interface), poor graphic navigation, poor tagging conventions, advanced control that does not promote plant stability during upsets, poor control valve maintenance, poor regularity PID control or loop tuning, non-linear control with linear algorithms, a badly trained operator making poor moves without a clear strategy, and a number of other weaknesses. To model the impact of the DCS performance on the console operator work load we calculate a score using the following data: operator changes, number of standing alarms, alarms per minute during upsets (alarm floods), steady state alarms (normal operation), chattering alarms, the number of operator changes, the number of controllers that are not in their optimum mode, the total number of control loops and total number of configured I/O. For an older pneumatic or single loop electronic plant, we use the controller count.

Using the scores from the three models we can establish a single normalized figure so that each console can be displayed based on total workload impact across the facility. This allows a rational comparison of console positions across the site. The model also provides us with the ability to mix and match units and generate fact-based case studies of possible realignment and consolidation cases. Several scenarios can be developed and workload predicted. We can also use this model to determine the additional workload created by a new unit and determine the best console position to take on the additional work load.

We can also use the scores from the models to benchmark the Client’s consoles against their peers, industry standards, and best in class performers using our extensive database of console loadings. This provides an objective and rational benchmark for analyzing staffing realignments and consolidations.


Service Description

The typical process for performing a Console Staffing Assessment starts with of a few preliminary conversations to determine the particulars of the study. Our methodology can be applied to a single console, an entire facility, or all facilities throughout a Client’s system. The study can be done openly (including interviews with operators), or discretely (with interviews only with management and supervision) depending on the client’s situation.

The Client needs to provide the following:

  • Basic site data including the number and type of units, the current operations team structure (who works where and who controls what.)

  • A complete set of current P&ID drawings for the Equipment Complexity model. We can use PFDs, but prefer P&IDs. Some consultation with engineering should be budgeted to answer questions relating to the drawings. This is typically not more than a few hours of the Client’s time.

  • A preliminary diagram showing the significant input, output, and utility streams for each unit. This information also can be noted on the PFDs.

  • Gather and provide the DCS performance data. If the Client does not have software to gather this information, UCDS can make arrangements, at a minor additional cost, to have software provided for the study period.

After this initial data is collected and reviewed we will schedule a site visit. The number of UCDS personnel and the duration of the visit will vary depending on the size of the facility and the scope of the study. Site visits typically range from one to two weeks and require two UCDS personnel. During the site visit UCDS will interview Management, Supervision, Engineering, and Operators. These interviews are typically an hour long and will confirm the data received and search for issues that would impact console operator performance but would not be evident from drawings. We prefer to interview Operators at their duty stations. This puts the operators more at ease and minimizes scheduling issues and overtime costs for the Client. The Client should plan on a significant number of personnel being interviewed during the visit and budget the internal cost appropriately.

After the site visit, UCDS will require a short period to analyze the data and generate a report. This report will contain a full analysis of the Client’s console positions ranked across the site and benchmarked against industry. It also will provide suggestions for possible realignments or consolidations. We will include in the study a reasonable number of iterations to examine other possible realignment or consolidation cases of the Client’s choice. If desired, UCDS can return to the site to present our findings to Management.



© 2013 User Centered Design Services

Technical

UCDS has in-depth experience in designing control rooms and modifying existing field shelters. Our process is compliant with the ISO 11064 Ergonomic Design Standard for Control Buildings. We interview management, supervision and a significant group of the operators to understand functional requirements, what works well in the existing environment, and identification and correction of problems with the existing design. To learn more Click Here

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Situation Awareness

Abnormal situations encompass a range of events outside the “normal” plant operating modes, e.g. trips, fires, explosions, toxic releases or just not reaching planned targets. In the past incidents such as Piper Alpha, Milford Haven, Flixborough, Texas City and the 2003 northeast electrical blackout have all been attributed, at least in part, to a fundamental lack of good situational awareness. Early work of the Abnormal Situation Management Consortium® included a survey of the US petrochemical industry. Based on their research the consortium estimates industry losses of around $20 billion per year from abnormal situations, approximately equal to the total annual profits of that industry. Furthermore these studies indicate that companies achieving Best Practices in operations can improve productivity by 5-12%. To learn more Click Here

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Fatigue Alertness Management

We have many customers looking to enhance their shift handover procedures and follow some of the Recommended Practices identified in the API documents; others are focusing attention on fatigue and fatigue countermeasures. We have great solutions for both these topics. For more details please contact Steve Maddox. To learn more Click Here

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Behavior

User Centered Design Services promotes Behavior – Based Safety which is a process that helps employees identify and choose safe behavior over an unsafe one. Safety in the workplace is a combination of three measurable components – the person their environment, and their behavior. To learn more Click Here

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About the Control Room Operator Performance Group

The purpose of this group is to share ideas and solutions that contribute to improving the performance of the control room operator. Abnormal situations can be managed safely and effectively if we provide our operators with the right training, workload, environment, and interfaces.