Inside/Outside Operator Staffing Assessment


Background

User Centered Design Services has developed a methodology that truly measures the operator’s workload for inside/outside operators, or those with both field and control duties. This method is broad-based, fact-centered, highly objective, immune from bias by daily problems, and comparable across the plant and across the industry.

Our method is based on a three-part model that includes Equipment Complexity, Controls and Automation, and an Additional Work Study.

First is the Equipment Complexity model. The field operator workload is affected by the type and complexity of the equipment being monitored. Large amounts of rotating or fired equipment or equipment that handles highly toxic materials makes an outside job more difficult than tending drums and columns. To account for this variation, we assign a score to different types of process equipment and different classifications of materials being processed. This metric account for normal time required to perform monitoring and minor maintenance. For each unit, we develop an equipment model and determine a score.

The second model is Controls & Automation Impact, which considers the operator’s role either as a dedicated or inside/outside position, and the level and quality of the automation. The level of automation in a plant also has a large impact on the human resources required to operate the plant safely. To estimate the level of automation in the plant, we compare the amount of equipment under the operators’ control and the number of controllers in the area. We generate a numerical score for each unit.

The third model is Additional Work Study. Some duties assigned to inside/outside operators are not well represented simply by the equipment under their control. To account for this, we interview Operations personnel, preferably supervisors and hourly operators, to catalog significant additional tasks assigned to the field operators. These might include loading or unloading trucks or rail cars, analyzing unit samples, regenerating dryers, cleaning or replacing process filters, taking unusual amounts of equipment readings, taking unusually large numbers of process samples, long travel times to equipment, or many other variables. Since this list is derived from discussion, and verified through supervision, it is far less likely to be biased.

By combining the scores from the Equipment Complexity and the Controls & Automation Impact studies with the time derived from the Additional Work Study we determine a single, normalized value for each position. These scores provide a rational basis for comparison across the facility. The model also provides us with the ability to mix and match units, and generate fact-based models for possible realignment and consolidation cases. We can develop multiple scenarios with predictable workload factors. We can also use this model to determine the additional workload created by a new unit, and determine the best field operator position to take on the additional workload.

Using the scores from the models, we also can benchmark Client positions versus their peers, industry standards and best in class performers using our extensive database of workloads. This provides an objective and rational benchmark for analyzing staffing realignments and consolidations.


Service Description

The typical process for performing an Inside/Outside Operator Staffing Assessment consists of a few preliminary conversations to determine the particulars of the study. We can apply this methodology to a single position, an entire facility or all facilities throughout a Client’s system. The study can be done openly (including interviews with operators), or discretely (with interviews involving only management and supervision) depending on the client’s situation.

As the Client, you will need to provide the following:

  • Basic site data, including the number and type of units, the current operations team structure (who works where and who controls what).

  • A complete set of current P&ID drawings for the Equipment Complexity model. We can use PFDs, but prefer P&IDs. Some consultation with engineering should be budgeted to answer questions relating to the drawings. This is typically not more than a few hours of the Client’s time.

After this initial data is collected and reviewed, we will schedule a site visit to perform the Additional Work Study. The number of UCDS personnel and the duration of the visit will vary depending on the size of the facility and the scope of the study. Site visits typically range from one to two weeks and require two UCDS personnel. During the site visit, UCDS will interview Management, Supervision, Engineering and Operators. These interviews are typically an hour long. We prefer to interview Operators at their duty stations. This puts the operators more at ease, and minimizes scheduling issues and overtime costs for the Client. The Client should plan on a significant number of personnel being interviewed during the visit, and budget the internal cost appropriately.

After the site visit, UCDS will require a short period to analyze the data and generate a report. This report will contain a full analysis of the Client’s operator positions ranked across the site and benchmarked versus industry. It also will provide suggestions for possible realignments or consolidations. A reasonable number of iterations to examine other possible realignment or consolidation cases of the Clients choice are included in the study.



© 2013 User Centered Design Services

Technical

UCDS has in-depth experience in designing control rooms and modifying existing field shelters. Our process is compliant with the ISO 11064 Ergonomic Design Standard for Control Buildings. We interview management, supervision and a significant group of the operators to understand functional requirements, what works well in the existing environment, and identification and correction of problems with the existing design. To learn more Click Here

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Situation Awareness

Abnormal situations encompass a range of events outside the “normal” plant operating modes, e.g. trips, fires, explosions, toxic releases or just not reaching planned targets. In the past incidents such as Piper Alpha, Milford Haven, Flixborough, Texas City and the 2003 northeast electrical blackout have all been attributed, at least in part, to a fundamental lack of good situational awareness. Early work of the Abnormal Situation Management Consortium® included a survey of the US petrochemical industry. Based on their research the consortium estimates industry losses of around $20 billion per year from abnormal situations, approximately equal to the total annual profits of that industry. Furthermore these studies indicate that companies achieving Best Practices in operations can improve productivity by 5-12%. To learn more Click Here

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Fatigue Alertness Management

We have many customers looking to enhance their shift handover procedures and follow some of the Recommended Practices identified in the API documents; others are focusing attention on fatigue and fatigue countermeasures. We have great solutions for both these topics. For more details please contact Steve Maddox. To learn more Click Here

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Behavior

User Centered Design Services promotes Behavior – Based Safety which is a process that helps employees identify and choose safe behavior over an unsafe one. Safety in the workplace is a combination of three measurable components – the person their environment, and their behavior. To learn more Click Here

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About the Control Room Operator Performance Group

The purpose of this group is to share ideas and solutions that contribute to improving the performance of the control room operator. Abnormal situations can be managed safely and effectively if we provide our operators with the right training, workload, environment, and interfaces.